Not Just a Webinar Platform
Flow started as a webinar platform. When we identified the potential requirements of our clients, we introduced the whole new conference mode a.k.a. the Meeting Mode. This eliminates the need for the user to find a different platform to organize conferences and quick/AdHoc meetings. You get the meeting mode options with all the webinar mode options!
Meeting Mode allows a maximum of twenty (20) participants in the room with microphone audio and webcam footages.
How To Create Meeting Mode
- Log in to your Flow Admin page then click the plus (+) button to start creating an event. The following is the General page
- Make sure that you fill up the necessary fields and on the Event Type click the drop-down button and select Meeting as the event type
- Next, on the Presenters page, add more hosts and presenters. In the meeting mode, there are hosts and attendees. Here, the terms attendee and presenter are interchangeable. We will look into what a host can and attendee can do in the meeting mode later in this article
- On the Settings page, there are only 2 options available, unlike in the webinar mode. Those are,
- Record Webinar
- Crop Webcam Portrait
- On the Customize page, you can add the same items when you add to create the webinar mode.
- Publish the event to see changes in effect
For the Meeting Mode, there is no registration page.
Meeting Mode in Action
In the meeting mode, you will see several new items in the left panel, on the upper-left area, and in the chatbox.
A host without using any media device - if no one is sharing audio/video the Flow animation in the middle appears
Presenter View with Screen Share
You don't need to start the meeting mode, unlike the Webinar mode. You only need to click the Recording or Capture Analytics button to start recording with analytics or analytics only.
Record: Records the meeting
Capture Analytics: Starts capturing the data for report generation
Gallery view: Shows up to 20 webcam footages in a grid-like arrangement
Presenter View: Focused presenter in the middle and the rest of the webcams in the upper row. The upper row is scrollable horizontally
Switching between views: You can change between these 2 views on the fly
The default view is the gallery view. When you hover the mouse over the button, you see "Switch to Presenter View"
As soon as you click the above, you get to the presenter view
To get back to the gallery view, click the button again. You will see "Switch to Gallery View"
Download Chat: Save chat transcript as a text file locally
Raise Hand: The ability to raise the hand is here! It appears in the participant panel to the host/presenter and also displayed next to your name in presenter/gallery view. Here is an example
This is how it appears in the participant panel (host)
Share File: Share any file with the audience - previews of the images files are available
Participant Panel Options (Host)
Remove Attendee: Leftmost button must be used with caution. The user cannot join the ongoing webinar if you ban an attendee
Send Private Message: Sends a private message to another user
Prevent Chat: When enabled on any attendee, the person won't be able to chat until the ban is lifted
Pin User: This is an important option. Pinning a user is useful in several situations
In the presenter view, when you want to set or change the main presenter in the middle
Screen share automatic switching. For more details, read the Screen Sharing section
Participant Panel Options (Attendee)
Microphone/Webcam: In this mode, you can turn on/off and mute/unmute the microphone and webcam individually
In Storyboard Mode
Meeting mode is designed to automatically switch to screen sharing if enabled. The shared screen appears in the presenter view, without the need to use a storyboard item! Here is how this works.
A presenter or a host turns on the screen sharing
If this user is already the Pinned user, as soon as the screen sharing starts, meeting mode switches to the Presenter View and the shared screen appears in the middle (currently it does not support full-screen toggle but you can right-click on the shared screen as a viewer and click "Show controls" to get these options enabled)
If the user is not pinned, as soon as a host pins the user, the view changes to the Presenter View, and screen sharing appears for everyone. In this way, you can manage multiple users who are willing to share the screen one by one. It is also possible to utilize the "Raise hand" feature to manage the queue
Attendees get limited options in the left panel such as participant panel (private messaging only). But once an attendee gets assigned to a storyboard item and when the host plays it, the attendee can interact with the storyboard item. For instance, if it is a slideshow, the attendee can use the available controls just like a presenter in the webinar mode.
Recording and Analytics
Meeting mode comes with two types of recording. One is the entire meeting mode recording and another is recording only the statistics for report generation.
- Recording: The regular recording, the same as with the webinar mode. If you click this, both the recording and analytics capturing begin
- Capture Analytics: You can click this button to record the following
You can record only up to 4 hours.
Ending the Meeting Mode
To end a meeting mode, click the CLOSE ROOM button. The recording and analytics appear in the same way as the webinar mode and can be accessed using the event card. Login links can be used to access the recordings.